Course Clearances For Instructors

Canadian Association of University Teachers Guidelines for the Use of Copyrighted Material

Educational institutions and persons acting under the authority of an educational institution are allowed to 

• Carry out the following performances, if performed on Royal Roads University premises for educational or training purposes and not for profit, before an audience consisting primarily of students, faculty or any person who is directly responsible for setting a curriculum for RRU:
  • the live performance in public, primarily by RRU students, of a work;
  • the performance in public of a sound recording or of a work or performer’s performance that is embodied in a sound recording;
  • the performance in public of a work at the time of its communication to the public by telecommunication; and/or
  • the performance in public of a cinematographic work,

Each of the above performances are only allowed if it is not based on an infringing copy of the work.

Educational institutions and persons acting under the authority of an educational institution are allowed to make a single copy of a work at the time that it is communicated to the public by telecommunication; and keep the copy for up to thirty (30) days to decide whether to perform the copy for educational or training purposes

Educational institutions and persons acting under the authority of an educational institution are allowed to

• Communicate a lesson (including tests or exams), to the students enrolled in that specific course, by telecommunication for education or training purposes, and record such lessons. The student can also make a copy of such telecommunicated lesson to be viewed or listened to at a later time, provided that:
• the student and the institution must destroy the recording or copy within 30 days after receipt by students of their final course evaluations;
• the institution must take reasonable measures to limit the audience to students only, and to prevent the students from fixing, reproducing or communicating such lessons except as permitted under this exception.

The recordings cannot be sold or distributed widely (beyond the audience of students enrolled in the class).

Educational institutions and persons acting under the authority of an educational institution are allowed to

• Make, at the time of its communication to the public by telecommunication, a single copy of a news program or a news commentary program, excluding documentaries, for the purposes of performing the copy for the students of RRU for educational or training purposes; and
• Perform the copy in public before an audience consisting primarily of students of RRU on its premises for educational or training purposes.

Educational institutions relying on this exception no longer have to pay royalties, destroy copies of news or commentary programs after one year, or keep records of the copies made of news or commentary programs.

Educational institutions and persons acting under the authority of an educational institution are allowed to copy an entire work (other than a cinematographic work) into an alternative format including translation, adaptation and performance in public (except the making of a large-print book) for the purpose of serving students with perceptual disabilities as long as such an adaptation is not already commercially available in that format.

Educational institutions and persons acting under the authority of an educational institution are allowed to reproduce enactments (acts) and consolidations of enactments of the Government of Canada, and decisions and reasons for decisions of federally-constituted courts and administrative tribunals, provided due diligence is exercised in ensuring the accuracy of the reproduced materials and the reproduction is not represented as an official version.