Section 29.4 (2) of the Canadian Copyright Act allows for the copying of copyrighted works in tests and exams and permits the distribution of works by telecommunications.
It is the Instructor’s responsibility to provide any applicable cases at the same time as the exam is due. The version of the case provided must be the copy that has permission to be reproduced. Cases that require copyright approval cannot be used in midterms (Copyright Office and publisher deadlines do not allow adequate time to secure permissions).
Program Associates are responsible for obtaining copyright clearance within the timelines below. Therefore, Instructors must submit both the regular and alternate cases to Program Associates prior to these deadlines in order to ensure Copyright Office case submission deadlines can be met.
| Exam Delivery | Cases Due to the RRU Copyright Office | |
| On Campus | Program Associates request copyright clearance 6 weeks prior to the exam date | |
| Distance |
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Before exam cases are submitted to the Exam Coordinators, the Copyright Office must review each exam case either to arrange permission for the cases or to determine whether or not the cases can be reproduced under one of the ‘exceptions’ outlined in the Copyright Act. Once this is complete, the Copyright Office will append a ‘copyright permission statement’ on each case and return copies of the cases to the instructor. Examples of permission statements are shown below.
The Exam Coordinators cannot print and distribute cases for exams until the copyright permissions are complete and appropriate permission statements have been affixed onto each case. This includes cases photocopied from a text book or taken from a database.