Folders are widely used for organizing files, and are available for email, electronic, and paper records. The following design principles for folders can be used to create easy-to-navigate systems:
Eliminating unnecessary folders reduces the number of folders you must consider when undertaking a search. A smaller set of folders is also easier to conceptualize, resulting in greater overall control of the files.
It is best to view your system of folders as a work in progress. If you find it difficult to retrieve a file, ask yourself why:
Over time, iterative improvements are likely to yield a folder system that functions well for you.