Private information takes two forms:
When an institution receives private information from an employee, student, or business partner, there is an expectation that the information will remain private.
Most of the time, records are protected by the university's security systems. These systems present a barrier to unauthorized access, and include measures such as locked filing cabinets and firewalls. As an employee, you'll want to be on the alert for record-handling processes that place records outside these protective barriers.
Speak to your supervisor if you notice that a record containing private information is:
The situation is urgent if the record contains:
If you notice that records are not protected, consider the following corrective actions: