Records management at RRU

Records are any form of recorded information. This includes documents, spreadsheets, voicemail, emails, videos and chats.  

It is important to keep records organized for the following reasons:

• You can find documents quickly, resulting in a more enjoyable day at work.   
• You can provide a thorough set of records in response to Freedom of Information requests, enhancing the public's trust in our institution.  
• You can easily identify records of an archival designation, ensuring their transfer to the Royal Roads University archives.

This guide provides all the information you need to successfully manage and dispose of records at Royal Roads University. Visit the following pages for more information:

• Protect records: learn how to identify private information and keep it safe
• Identify official records: distinguish between official and unofficial records
• Defensible records destruction: learn the procedures for properly disposing of records that have completed their official time limit
• Time limits for official records: find out how long you need to retain different kinds of official records
• Organize your records: get tips and tricks for keeping your filing system manageable