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Copyright Information for Thesis and Dissertation Publication: Privacy

This guide provides information to help students comply with Canadian copyright law when publishing their thesis or dissertation


Canadian privacy legislation prohibits the publication of signatures. This means that your title page should be the unsigned version, and any other signatures that appear in your thesis or dissertation should be removed or blacked out.

Contact Information

You should remove any personal information such as email addresses, telephone numbers, and addresses. If you have included your thesis or dissertation supervisor's contact information in a consent form that appears as an appendix it should also be removed. Generic contact information for organizations or businesses is ok to include.

Many students include their own email address, phone number, or address in appendices (such as copies of consent forms). It is up to you if you would like to publish this information in your thesis or dissertation, however you should keep in mind that your thesis or dissertation will be openly available online once it is published.


If you planning on using photographs in your thesis or dissertation, keep in mind that your thesis or dissertation will be publicly available, and that you need to protect the privacy of your research participants.

  • Obtain permission from anyone who is identifiable in photographs, even if the photograph was taken in a public place
  • If this isn't feasible, consider blurring faces or using a different photograph
  • If anonymity is condition of your ethics review you should not use a photograph of your research subjects, even if their face is blurred.

For more information: the Privacy Information Basics guide

For more detailed information about privacy, please see the Privacy Information Basics guide.