When you are asking for permission to use material in your thesis or dissertation, the wording you use is very important. The person granting permission needs to be fully informed of how the material will be used and distributed. To ensure that you don't need to ask for permission more than once, please use the RRU permission letter. Simply asking for permission to use material in your thesis or dissertation without providing all of the details out lined in the permission letter is not sufficient copyright permission.
Permission needs to be 'in writing' - that is, it can't be a verbal agreement. Permission via email is acceptable, as long as you include the RRU copyright letter as an attachment, and the person granting permission states that they agree to the terms and conditions outlined in the letter. They should also include their contact information or signature block.
Many organizations, including the Canadian Government, receive a large number of copyright requests have their own copyright submission process, such as an online request form. As long as you are careful to apply for the correct copyright permission and provide all of the details from the RRU permission letter, you do not need to use the RRU permission letter itself.
Read the RRU permission letter carefully before filling out any permission applications, and keep the following details in mind:
Many journals and publishers use www.copyright.com to manage their copyright permissions. If you are using material that has been published in a journal or book, check there to see if you can obtain permission online. Please be careful to read the 'thesis or dissertation' options, as many of these do not allow commercial publication or posting online.
If copyright permission cannot be obtained it is possible to proceed with publication by removing the copyrighted material from your thesis or dissertation. The accepted format for this is to remove the figure from your thesis or dissertation, leaving a blank space where it was. In this space the following information is inserted: